Item Level Permissions for the list in SharePoint 2010 using SharePoint Designer workflow

All we know that there will be the items to view only for the respective people in the list. We can create a different view for the users. But creating view may lead to performance issue. So to avoid, we can make use of the SharePoint Designer. By writing the workflow we can assign permissions to the users.

Let find out the steps how we can achieve this functionality.

First create a list and add some items into the list.

Open the site in SharePoint Designer

From the Site Objects section click on the workflows and from the ribbon bar click on the List workflow icon and select the list name you created

Give the Appropriate name for the workflow, description also if you want.

Click on the Impersonation Step in the ribbon

Select the “Replace List Item permissions” option from the Actions in the ribbon

And by click on “these permissions” you can assign the permission levels to the users

Click on these permissions link and click on the ‘Add’ button and click on “choose” button to add the username and select the level of permission to that users and click Ok.

Finally you will get the below screen

  

Then save and publish the workflow

Create an item in the list by click on the item permissions in the item menu you can find the new permission levels to that item.   

Posted in Item level permissions, SharePoint 2010, SPD workflow